ATTENTION:  RCUH Employees Who Are Kaiser Permanente Health Plan Subscribers
Kaiser Permanente will be sending all their subscribers an annual mailing that includes information on the following topics:

• Information about quality care
• Notice of privacy practices
• Arbitration agreement procedure
• Utilization management
• Mastectomy-related coverage

To view electronically, follow the link to: Annual Notice to Health Plan Subscribers and Prospects.

If you have any questions, please contact Kaiser Permanente directly at 808-432-5955 or visit their website at http://my.kp.org/rcuh/.

The RCUH payroll deadline for the 1/01 – 1/15/16 pay period is 12:00 noon on FRIDAY, JANUARY 15, 2016. The deadline has been moved up one day due to the Dr. Martin Luther King, Jr. Day holiday.

IMPORTANT:

• Online timesheets will be available starting Wednesday, January 13, 2016.
• Online timesheets must be submitted no later than 12:00 noon, Friday, January 15, 2016.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation must be submitted to RCUH Payroll by 12:00 noon, Friday, January 15, 2016.
• RCUH employees will NOT be paid if the online timesheets are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2016 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you
RCUH Payroll Staff

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the January 1-15, 2016 Timesheet
PAYROLL Deadline is January 15, 2016 noon
Payday for this timesheet is January 22, 2016

Next Announcement: January 19 (January 16-31)

Deadline to Submit Consent:  Monday, January 18, 2016

TO:

RCUH Employees Who Have Worked 50% Full-Time Equivalency or More Who Have Enrolled in Health Coverage During the 2015 Calendar Year

RCUH Employees Who Have Worked 75% Full-Time Equivalency or More Who Have Been Offered Health Coverage During the 2015 Calendar Year

As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required to provide you with Form 1095-C. Form 1095-C will provide you with important information about the health insurance coverage that was offered to you (and your family if applicable) during the 2015 calendar year. The RCUH will provide employees with the option to sign up for an electronic Form 1095-C for the 2015 tax filing starting today.

Deadline to consent for electronic 1095-C forms: January 18, 2016 (if you do not consent, a paper Form 1095-C will be mailed to your mailing address on record.

How do I consent for an electronic 1095-C form? The electronic Form 1095-C application on the RCUH Employee Self-Service (ESS) system provides you with a secure and convenient way to receive your 2015 Form 1095-C. You will need to follow one of the two options listed below. A confirmation of your consent or withdrawal of your consent will be sent to your primary email address on record.

1. Click here https://LinktoConsent

OR

1. Access www.rcuh.com and click on Employee Self-Service  > Benefits > 1095-C Consent

We will notify you by email when your electronic Form 1095-C is available (currently scheduled for distribution on Friday, January 29, 2016).

If you have any questions about your coverage or the ACA, please contact [email protected]. If you are having difficulties logging in to ESS or accessing the 1095-C consent page, please contact [email protected].

Mahalo!
RCUH Benefits Staff

The RCUH payroll deadline for the 12/16 – 12/31/15 pay period is 12:00 noon on THURSDAY, DECEMBER 31, 2015. The deadline has been moved up one day due to the New Year’s Day holiday. 

IMPORTANT:

• Online timesheets will be available starting Tuesday, December 29, 2015.
• Online timesheets must be submitted no later than 12:00 noon, Thursday, December 31, 2015.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation must be submitted by RCUH Payroll by 12:00 noon, Thursday, December 31, 2015.
• RCUH employees will NOT be paid if the online timesheets are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

b>ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
January 12, 2016	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm
January 13, 2016	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm
January 14, 2016	Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:
http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.
Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.

The RCUH payroll deadline for the 12/16 – 12/31/15 pay period is 12:00 noon on THURSDAY, DECEMBER 31, 2015. The deadline has been moved up one day due to the New Year’s Day holiday.

IMPORTANT:

• Online timesheets will be available starting Tuesday, December 29, 2015.
• Online timesheets must be submitted no later than 12:00 noon, Thursday, December 31, 2015.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation must be submitted by RCUH Payroll by 12:00 noon, Thursday, December 31, 2015.
• RCUH employees will NOT be paid if the online timesheets are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

TO: RCUH Employees

Effective December 17, 2015, all RCUH employees who drive a vehicle during their working hours or for any job related functions, will be required to provide RCUH HR their valid Driver’s License information.  This information is being requested to ensure that RCUH is able to continually maintain its insurance coverage.

We are aware that you were previously asked to manually provide your license number and state of issuance to our Risk Management Section.  In an effort to avoid such future requests, we have created a new system in our Employee Self Service (ESS), which allows us to securely maintain your information without a need for yearly requests/updates; you will only need to update your information if it changes or expires.  Our new system requires that you input your license number and state of issuance, as well as the expiration date, to ensure that all information is kept current.

You may input your information by going to our home page www.rcuh.com and logging on to the ESS.  Once logged in, navigate to Main Menu > Self Service > Personal Information > Driver’s License Data to update your information.

If you have any difficulties logging on to ESS, please contact [email protected].

The information you provide will be handled confidentially by RCUH, and as required by the Privacy Act of 1974.  The information will only be submitted to RCUH’s insurance company for liability insurance coverage purposes.

We ask that you input your information by February 29, 2016.

Thank you,
RCUH Human Resources

TO:                All Principal Investigators & Project Managers/Administrators
FROM           Nelson Sakamoto
                      Director of Human Resources

SUBJECT: 2015 Normal Work Schedules: December 24th (Christmas Eve) & 31st (New Year’s Eve)

There will be no special notices relating to work schedules for December 24th (Christmas Eve) or December 31st (New Year’s Eve).  This is consistent with the University of Hawaii and other State agencies.  You should plan accordingly.

REMINDER – TIMESHEETS: As a reminder, please be sure to turn in your timesheets for the December 16-31, 2015 pay period no later than Noon, Thursday, December 31, 2015.  (For those wishing to submit your timesheet earlier) we will have your online timesheets available starting Tuesday, December 29, 2015.

We wish all of you a safe and happy holidays.

The payroll deadline for the 12/16 – 12/31/15 pay period is 12:00 noon on THURSDAY, DECEMBER 31, 2015. The deadline has been moved up one day due to the New Year’s Day holiday.

Please note below the advanced payroll deadlines for Pay Period Ending 12/31/15 and for 2016. All other payroll deadlines remain as usual (one working day after the end of the pay period).

Pay Period Ending	Payroll Deadline*	Holiday in Pay Period	Payday
12/16/15 – 12/31/15	12/31/15 12:00 noon	New Year’s Day (1/01/16)	1/07/16
1/01/16 – 1/15/16	1/15/16 12:00 noon	Dr. Martin Luther King, Jr. Day (1/18/16)	1/22/16
6/16/16 – 6/30/16	6/30/16 12:00 noon	Independence Day (7/04/16)	7/07/16
8/01/16 – 8/15/16	8/15/16 12:00 noon	Statehood Day (8/19/16)	8/22/16
8/16/16 – 8/31/16	8/31/16 12:00 noon	Labor Day (9/05/16)	9/07/16
12/16/16 – 12/31/16	12/30/16 12:00 noon	New Year’s Day (1/02/17)	1/06/17

*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.

For your convenience, click here to view the 2016 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,
RCUH Payroll Staff