Annual Performance Evaluations are coming soon! Training sessions have been scheduled for all Principal Investigators, Supervisors, and Administrative Staff and will be conducted by RCUH Human Resources to review/discuss the process and guidelines for the 2015 Annual Performance Evaluations. We encourage all PIs, Supervisors, and Administrative Staff to attend this training session. The schedule of training sessions is as follows:

ISLAND	LOCATION	DATE	TIME
Hilo	IFA Auditorium 640 North A’ohoku Place	Friday, April 17, 2015	9:30am – 11:30am and 2:00pm – 4:00pm
Oahu	Kuykendall Auditorium UH Manoa Campus	Tuesday, April 21, 2015	9:30am – 11:30am
Maui	UH Maui College Ka’a’ike Room 109 310 Ka’ahumanu Avenue	Friday, April 24, 2015	9:30am – 11:30am and 1:30pm – 3:30pm

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

If you have any questions, please call Evelyn Moss at 956-6965.

TO: Principal Investigators and Project/Program Managers
FROM: Nelson Sakamoto Director of Human Resources
SUBJECT: 2015 Annual Performance Evaluations Deadline: June 12, 2015

POLICIES & DEADLINE: Pursuant to 3.410 RCUH Annual Performance Evaluations and 3.360 Performance Based Compensation Policy, all Regular status employees must receive an Annual Performance. The evaluation period is July 1, 2014 through June 30, 2015. DEADLINE: All RCUH Annual Performance Evaluations are due in the RCUH Human Resources Department no later than Friday, June 12, 2015.

NO EVALUATION FOR EMPLOYEES STILL ON NEW-HIRE PROBATION STATUS: New-Hire Probation status employees are individuals hired in the period: July 1, 2014 through June 20, 2015 are not subject to this year’s Annual Performance Evaluation process.  Instead, these employees should receive a post new-hire probation evaluation by their Principal Investigator.

RCUH ANNUAL PERFORMANCE EVALUATION FORMS: All performance evaluations must be based on the employee’s job duties/responsibilities as specified in the employee’s RCUH Job Description. RCUH Annual Performance Evaluations may be completed using the RCUH Long or Short evaluation formats:

RCUH Annual Performance Evaluation Short Form

RCUH Annual Performance Evaluation Scored Rating Form

PROCESS:
(1) Select type of evaluation form
(2) *Review employee’s job description and previous Annual Performance Evaluation.
(3) Complete evaluation (attend RCUH training on Annual Performance Evaluation Process).
(4) Schedule private meeting with employee and conduct evaluation.
(5) Employee/PI sign evaluation form and send into RCUH Human Resources Department.
*Contact the RCUH Human Resources Department (email: [email protected]) if you need a copy of your employee’s job description and/or his or her last Annual Performance Evaluation.

TRAINING: Training on how to conduct a performance evaluation and how to complete the RCUH Annual Performance Evaluation forms will be announced the RCUH Home Page’s Current News site for dates, times and places.

RCUH Pay Award and Pay Adjustment Guidelines: will be issued on or before June 5, 2015.

Any questions please contact Nelson Sakamoto, RCUH Director of Human Resources (email: [email protected], phone: 956-6965).

TO: Principal Investigators and Project/Program Managers
FROM: Nelson Sakamoto Director of Human Resources
SUBJECT: 2015 Annual Performance Evaluations Deadline: June 12, 2015

POLICIES & DEADLINE: Pursuant to 3.410 RCUH Annual Performance Evaluations and 3.360 Performance Based Compensation Policy, all Regular status employees must receive an Annual Performance. The evaluation period is July 1, 2014 through June 30, 2015. DEADLINE: All RCUH Annual Performance Evaluations are due in the RCUH Human Resources Department no later than Friday, June 12, 2015.

NO EVALUATION FOR EMPLOYEES STILL ON NEW-HIRE PROBATION STATUS: New-Hire Probation status employees are individuals hired in the period: January 1, 2014 through June 30, 2015 are not subject to this year’s Annual Performance Evaluation process. Instead, these employees should receive a post new-hire probation evaluation by their Principal Investigator.

RCUH ANNUAL PERFORMANCE EVALUATION FORMS: All performance evaluations must be based on the employee’s job duties/responsibilities as specified in the employee’s RCUH Job Description. RCUH Annual Performance Evaluations may be completed using the RCUH Long or Short evaluation formats:

RCUH Annual Performance Evaluation Short Form

RCUH Annual Performance Evaluation Scored Rating Form

PROCESS:
(1) Select type of evaluation form
(2) *Review employee’s job description and previous Annual Performance Evaluation.
(3) Complete evaluation (attend RCUH training on Annual Performance Evaluation Process).
(4) Schedule private meeting with employee and conduct evaluation.
(5) Employee/PI sign evaluation form and send into RCUH Human Resources Department.

*Contact the RCUH Human Resources Department (email: [email protected]) if you need a copy of your employee’s job description and/or his or her last Annual Performance Evaluation.

TRAINING: Training on how to conduct a performance evaluation and how to complete the RCUH Annual Performance Evaluation forms will be announced the RCUH Home Page’s Current News site for dates, times and places.

RCUH Pay Award and Pay Adjustment Guidelines will be issued on or before June 5, 2015.

Any questions please contact Nelson Sakamoto, RCUH Director of Human Resources (email: [email protected], phone: 956-6965).

SIGN UPS START TODAY!

To: All Eligible RCUH Regular 50-100% FTE Employees

RCUH’s 2015-2016 Benefit Open Enrollment Session sign ups start today. Please see below for information on the upcoming open enrollment sessions:

Date	Time	Location
Monday, May 4, 2015	10:00 am to 12:00 pm	Big Island – UH Hilo, IFA Auditorium, Room 131
	1:30 pm to 3:30 pm
Tuesday, May 5, 2015	10:00 am to 12:00 pm	Oahu – Kaka’ako, JABSOM Auditorium MEB 315
	2:00 pm to 4:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
Wednesday, May 6, 2015	10:00 am to 12:00 pm	Kauai – Kauai CC, OSC 207
	1:30 pm to 3:30 pm
Thursday, May 7, 2015	10:00 am to 12:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
	1:30 pm to 3:30 pm	Oahu – Kaka’ako, JABSOM Auditorium MEB 315
Friday, May 8, 2015	10:00 am to 12:00 pm	Maui – UH Maui College, Ka’aike 109
	1:30 pm to 3:30 pm

• NEW! AGENDA at each Enrollment Session:
  1^ST Hour – Carrier Presentation / Question & Answers
  2^ND Hour – Carrier Website Capabilities & Resources / Question & Answers with Carriers
• Prize Drawings for those who attend the Sessions

During open enrollment, you can make changes to your existing health plans and/or add on dependents. During our open enrollment sessions, we will be announcing plan changes, changes to cost of health/dental plan premiums, and online capabilities/resources from each carrier.

To sign up for an enrollment session, click on RCUH Training Enrollment (located on the RCUH home web page at www.rcuh.com).

We will be providing you with your Open Enrollment informational packets via email or postal mail (if no email specified) during the week of April 20, 2015. Please refer to upcoming key dates listed below:

IMPORTANT UPCOMING DATES TO REMEMBER
April 20-24, 2015	Check your emails or postal mail for your Open Enrollment Information Packet & Personal Benefits Statement
May 18, 2015	DEADLINE for Benefits Enrollment/Change Election Forms
June 23, 2015	FINAL DEADLINE for changes to any discrepancies/ errors to your originally submitted Open Enrollment benefits election(s)
July 1, 2015	Start date of Benefits Enrollment/Changes

We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the enrollment session.

To: RCUH Employees 50% FTE (or greater) Enrolled in RCUH’s Medical Plan

RCUH Human Resources will be contacting active RCUH employees who have group health coverage through RCUH for themselves and a family member(s) via email who did not provide their dependents social security number(s). This email is a secured request for information through our encrypted email system.

Why am I being asked for this information? The information being requested is required to comply with regulations set forth under the Affordable Care Act (ACA) for Individual and Employer Mandates relating to Minimum Essential Coverage (click link below for more information). The encrypted email(s) will be sent on Friday March 27, 2015.  Please respond no later than Friday, April 10, 2015 via the encrypted email to protect the information we are requesting. We ask that you not delay in responding to this information request.

For Further Information:
IRS FAQ for ACA Compliance

If you have any questions, please email RCUH Benefits at [email protected].

The payroll deadline for the 3/16 – 3/31/15 pay period is 12:00 noon on TUESDAY, MARCH 31, 2015. The deadline has been moved up one day due to the Good Friday holiday.

Please note below the advanced payroll deadlines for 2015. All other payroll deadlines remain as usual (one working day after the end of the pay period).

Pay Period Ending	Payroll Deadline*	Holiday in Pay Period	Payday
3/16/15 – 3/31/15	3/31/15 12:00 noon	Good Friday (4/03/15)	4/07/15
6/16/15 – 6/30/15	6/30/15 12:00 noon	Independence Day (7/03/15)	7/07/15
8/01/15 – 8/15/15	8/14/15 12:00 noon	Statehood Day (8/21/15)	8/20/15
8/16/15 – 8/31/15	8/31/15 12:00 noon	Labor Day (9/07/15)	9/04/15
12/16/15 – 12/31/15	12/31/15 12:00 noon	New Year’s Day (1/01/16)	1/07/16

*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.

For your convenience, click here to view the 2015 Personnel Action Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,
RCUH Payroll Staff

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the March 16-31, 2015 Timesheet
PAYROLL Deadline is March 31, 2015 noon
Payday for this timesheet is April 7, 2015

Next Announcement: April 1 (April 1-15)

TO:    All Regular-Status, 50%-100% Full-Time Equivalency (FTE) Employees

TIAA-CREF, RCUH’s third-party administrator for retirement plans, Group Retirement Annuity (GRA) and Supplemental Retirement Annuity (SRA), provides new online tools and resources for you to obtain further guidance and information on your retirement plan(s) through webinars.

The following are the webinar links:
1.    Online Tools:  Connect to Financial Clarity
2.    Online Tools:  Other Financial Essential Webinars

The above links are also referenced in our 3.560 RCUH Retirement Plans Policy.  Please take advantage of these online resources to benefit you and your retirement goals.

Should you have any questions, please contact RCUH Human Resources Department via email at [email protected].

Mahalo,
RCUH Human Resources