June 3, 18, & 25: TIAA Individual GRA/SRA Advisory Sessions (Virtual Meetings)

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings on June 3rd, 18th, & 25th. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates Location Times
 

Wednesday, June 3

Virtual  

9:00am – 4:00pm

 

Thursday, June 18

Virtual  

9:00am – 4:00pm

 

Thursday, June 25

Virtual  

9:00am – 4:00pm

 To schedule an appointment, please see below:

 Click here to schedule an appointment with a Financial Consultant

 If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

 Future TIAA Individual Advisory Session Dates and Locations for CY 2020*:

August 11 – 13 (Maui)

September 1 – 3 (Oahu – Burns Hall)

October 6 – 8 (Oahu – JABSOM)

December 8 – 10 (Hilo)

*Dates/Locations for TIAA Individual Retirement Sessions may be subject to change

RCUH eTimesheet Training (June 2, June 4), plus Q&A session

RCUH will be offering online eTimesheet training via Zoom webcast on:

  • Tuesday, June 2, 2020, 1:30 PM – 3:30 PM
    • Employees/PIs/Supervisors: How to Complete the eTimesheet – 1:30 PM – 2:30 PM
    • PIs/Supervisors: How to Approve the eTimesheet – 2:30 PM – 3:30 PM
  • Thursday, June 4, 2020, 9:30 AM – 11:30 AM
    • Employees/PIs/Supervisors: How to Complete the eTimesheet – 9:30 AM – 10:30 AM
    • PIs/Supervisors: How to Approve the eTimesheet – 10:30 AM – 11:30 AM

Training is intended for projects with employees on standard work schedules (i.e., 8 work hours per day, Monday through Friday). Registration is required and available in the RCUH Training Portal. You should receive a confirmation email with the webcast link upon registration. If you don’t have an account and need to request access to the Training Portal, please complete this form.

Please print or have access to the applicable user guide prior to the session, as that will make it easier to follow the training. User guides can be found here: https://www.rcuh.com/document-library/3-000/etimesheet-standard/

Online Q&A sessions via Zoom webcast will be available for individuals who have already attended an eTimesheet training, reviewed the user guide(s), and have specific questions regarding eTimesheets. The Q&A is scheduled for:

  • Tuesday, June 9, 2020, 11:00 a.m. to 12:00 p.m
    • Employee Session: 11:00 AM – 11:30 AM
    • PI/Supervisor Session: 11:30 AM – 12:00 PM

Questions about eTimesheets can also be addressed by emailing [email protected] or by calling (808) 956-8900.

RCUH HR IMPORTANT – RCUH Human Resources Online Systems Down Saturday, 05/23/20 5:00 AM to 2:00 PM

All RCUH Human Resources online systems will be down on Saturday, 05/23/20 at 5:00 AM (HST) to 2:00 PM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

RCUH HR IMPORTANT – Flexible Spending Accounts – Use it Or Lose it – Deadline: June 30, 2020

Flexible Spending Plan Accounts – Use or Lose It

Tuesday, May 12, 2020

Subject: RCUH HR IMPORTANT – Flexible Spending Accounts – Use it or Lose it – Deadline: June 30, 2020

TO:     All RCUH Regular Status (50-100% FTE) Employees who are currently active and enrolled in Flexible Spending Plan Accounts for Plan Year July 1, 2019 – June 30, 2020

There is less than sixty (60) days left to utilize your current active Flexible Spending Plan Accounts (Healthcare Expense & Dependent Care Expense Reimbursement Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2020).  Services must be incurred by June 30, 2020.  If you experience a change in your employment status (i.e., loss of eligibility, termination of employment) prior to June 30, 2020, you have up until the end of the month in which your employment status change occured to incur services.  Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

You have ninety (90) days after June 30, 2020 to claim/submit reimbursements (for services incurred before or on June 30, 2020) for the plan year July 1, 2019 through June 30, 2020 via the NBS Mobile App or completing the NBS reimbursement form and submitting it along with all copies of your receipt(s) and required documentation directly to National Benefit Services (NBS) via fax, mail, or email:

  • Toll Free Fax: (844) 438‐1496
  • Mail: National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084
  • Email: [email protected] (PDF, TIFF or JPEG files only)

If you have any questions or need additional reimbursement forms, please call (800) 274-0503 ext. 502 or download the forms from the NBS website.

Coronavirus (COVID-19) and FSA:

Please review the attached flyer for information on changes regarding the following:

  • The CARES Act and OTC drugs and medicines eligibility
  • Importance of direct deposit for reimbursements
  • Cybersecurity
  • HDHPs and COVID-19 testing and treatment
  • Dependent Care election changes

FSA Store:

For those with Healthcare Expense Reimbursement Accounts, be sure to utilize the FSA store for more information on what products can be purchased at a store near you.

Important Notice:

Flexible Spending Accounts – Healthcare and/or Dependent Care Expense Reimbursement Account(s): You MUST ENROLL by submitting the RCUH Flexible Spending Enrollment/Change Form (B-5F) with your election amounts(s) for the new plan year. This benefit will not automatically continue into the new plan year.

Mahalo,

RCUH Benefits Section

Attachment (NBS COVID Consumer Flyer w/DCAP)

RCUH HR URGENT – RCUH Benefits Open Enrollment Period Ending Soon – All forms DUE Friday, May 15

To:      All RCUH Regular-status (50-100% FTE) Employees

Friendly reminder to please submit any Benefits Enrollment/Change election forms to RCUH by this Friday, May 15. RCUH’s 2020 Benefits Open Enrollment period is May 4-15, 2020 for the plan year July 1, 2020 – June 30, 2021.

IMPORTANT DATES

Monday, May 4, 2020 –

Friday, May 15, 2020

RCUH Open Enrollment Period

Review the Open Enrollment Information and online videos

Friday, May 15, 2020 DEADLINE to submit Benefit Enrollment/Change/Waiver Forms to RCUH Benefits – Fax: (808) 956-5022 or Email: [email protected]
Wednesday, July 1, 2020 Start date of Benefit Enrollment/Change

Submission of Forms

If you need assistance with the submission of your forms, please email [email protected] or call (808) 956-3100.

Medical and Dental Coverage

No change: If you have no changes to your medical and dental coverage, there is no action needed.

Any changes to your plan, coverage tier, or dependents can be submitted using the Open Enrollment RCUH Group Health Plan Enrollment Form (OEB-5Ha).

Waiver Form Required

Employees who wish to waive health benefits must submit the Open Enrollment RCUH Group Health Waiver Form (OEB-5Wb) to RCUH Human Resources as an agreement that he/she is opting to waive health coverage at this time. Even if you have previously waived medical coverage with the RCUH, a new waiver MUST be received for the plan year 2020-2021 or corrective action may occur.

Flexible Spending Accounts (FSA)
For all employees currently enrolled or who wish to enroll in Healthcare FSA and/or Dependent Care FSA, you are required to re-enroll every plan year (during this open enrollment period) using Open Enrollment RCUH Flexible Spending Enrollment & Change Form (OEB-5F). These plans do not rollover into the new plan year.

Supplemental Long-Term Care Insurance (LTC)

If you wish to enroll in supplemental coverage, please contact 956-3100 or email [email protected] for assistance.

** NEW: Benefits Summary on Employee Self-Service (ESS)

All Open Enrollment materials will be available in the Enhanced Benefits Summary on ESS (Employee Self-Service). Please see the Attachment: How to Access your Benefits Summary OE Materials for instructions on how to find open enrollment materials on ESS, view your current benefits, and important things to consider about Open Enrollment. If you are having difficulty logging in to ESS, please contact RCUH HR Information Systems at: [email protected].

Relevant Policies

Contact Information
Contact RCUH Employee Benefits for general inquiries on Open Enrollment, eligibility, and assistance with forms.

Phone: (808) 956-2326 or (808) 956-3100
Email: [email protected]
Fax: (808) 956-5022

Contact RCUH HR Information Systems if you are having difficulty logging in to ESS.

Phone: (808) 956-8376 or (808) 956-5799
Email: [email protected]

Contact carriers (i.e., HMSA, Kaiser, HDS, NBS, etc.) directly with any specific coverage inquiries or for assistance on current claims.

HMSA
Current Members, please call a customer service representative based on your existing plan:

  • Preferred Provider Plan & CompMED: (808) 948-6111
  • Health Plan Hawai’i & Health Plan Hawai’i Plus: (808) 948-6372

Prospective members, email rcuh_benefits.com with your specific questions or if you would like a hard copy of the materials mailed to you.

Kaiser
Kaiser Member Services: (808) 432-5955

Care Transition Team (for selecting a primary care physician, appointment scheduling): (808) 643-5744

HDS
Customer Service: (808) 529-9248

National Benefit Services (NBS)
Current members, please let the Customer Service Representative know that you are with RCUH.

Phone: (855) 399-3035 **Service Center now available 2am – 5pm Hawai’i Standard Time
Email: [email protected]

Attachment: Reviewing Your Enhanced Benefits Summary in Employee Self-Service (ESS) & Important Information about Open Enrollment

Memo from Nelson Sakamoto to All RCUH Employees- Families First Coronavirus Response Act (FFRCA)

On behalf of Nelson Sakamoto, Director of RCUH Human Resources. Please see the attached memo.

RE: (1) Families First Coronavirus Response Act (FFCRA)

(2) Emergency Paid Sick Leave (EPSL)

(3) Expanded Family Medical Leave (EFML)

If you have any questions or concerns please contact the Employee Benefits Section at [email protected] or contact us at 956-3100.

 

Attachment 1- RCUH Form D-48ESPL Confidential Application for Emergency Paid Sick Leave (EPSL)

Attachment 2- RCUH Form B-11EFML RCUH Expanded Family Medical Leave Request Form

Attachment 3- EMPLOYEE RIGHTS Paid Sick Leave and Expanded Family and Medical Leave Under the Families First Coronavirus Repsonse Act

 

 

Hawaii State Minimum Wage to Increase to $7.75 per hour in 2015 and up to $10.10 per hour in 2018

TO:               All Principal Investigators

SUBJECT:   Hawaii State Minimum Wage to Increase to $7.75 per hour in 2015 and up to $10.10 per hour in 2018

 

Effective January 1, 2015, the Hawaii State Minimum Wage will increase from $7.25/hour to $7.75/hour. There will also be subsequent increases to the minimum wage through Year 2018 as outlined in the table below:

 

The minimum wage will increase to:

Effective 01/01/2015

$7.75 per hour

Effective 01/01/2016

$8.50 per hour

Effective 01/01/2017

$9.25 per hour

Effective 01/01/2018

$10.10 per hour

 

You are required to post the new Minimum Wage Notice at your worksite in a place that is easily accessible by your employees.

 

For more information about minimum wage and tip credit, please click here.

 

If you have any questions, please email Renee Doi, Assistant Director of Human Resources at [email protected].

 

RCUH Timesheet for January 1-15, 2015 pay period

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the January 1-15, 2015 Timesheet

PAYROLL Deadline is January 15, 2015 noon

Payday for this timesheet is January 22, 2015

 

Next Announcement: January 16 (January 16-31)

2014 Normal Work Schedules: December 24th (Christmas Eve) & 31st (New Year’s Eve)

TO:                All Principal Investigators & Project Managers/Administrators

FROM:          Nelson Sakamoto

                      Director of Human Resources

SUBJECT:   2014 Normal Work Schedules: December 24th (Christmas Eve) & 31st (New Year’s Eve)

There will be no special notices relating to work schedules for December 24th (Christmas Eve) or December 31st (New Year’s Eve).  This is consistent with the University of Hawaii and other State agencies.  You should plan accordingly.

REMINDER – TIMESHEETS: As a reminder, please be sure to turn in your timesheets for the December 16-31, 2014 pay period no later than Noon, Wednesday, December 31, 2014.  (For those wishing to submit your timesheet earlier) we will have your online timesheets available starting Monday, December 29, 2014.

We wish all of you a safe and happy holidays.