Year: 2018

RCUH Timesheet for January 1-15, 2019 Pay Period (Advanced Payroll Deadline: 12pm – January 15, 2019)

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the January 1-15, 2019 Timesheet
RCUH Payroll Deadline is January 15, 2019 12:00PM

Payday for this timesheet is January 22, 2019

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the January 16-31, 2019 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at rcuh_payroll@rcuh.com or 956-3100.

Active Shooter Training (via HITS) – January 16, 2019

In 2017, the U.S. recorded 30 active shooter incidents with 138 fatalities, a 17-year high according to the FBI. With these occurrences happening more frequently, it’s important to know how to react and prepare for an active shooter event, which can happen anywhere, at any time.

RCUH has scheduled an Active Shooter Training session, to be conducted by the FBI, on Wednesday, January 16, 2019, 10:00 AM  to 11:30 AM via HITS:

  • UH Manoa [in-person]
  • Honolulu Community College
  • IFA Hilo
  • IFA Manoa
  • Kapi’olani Community College
  • Kaua‘i Community College
  • Leeward Community College
  • UH Cancer Center
  • UH Hilo
  • UH Maui College
  • Windward Community College

Please join us for this informative presentation and learn how to prepare and respond should such a situation confront us.  To register, please visit the RCUH Training Portal. Click here for instructions on how to register for an in-person training upon logging in. Seats are limited, and the session will not be recorded.  Should you have any questions, please email rcuh@rcuh.com or call (808) 988-8314/8315.

Individuals who require special needs accommodations may request assistance in writing to rcuh@rcuh.com prior to the scheduled training.

Payment Approval Deadline for 12/24/18 and 12/31/18

The payment approval deadline on Monday, December 24 and Monday, December 31 is 12:00 noon.  Online payment transactions approved by fiscal administrators by 12:00 noon on December 24 and 31 will be included in the daily check print and ePayment file.

The last check run for the calendar year will be on Monday, December 31, 2018.  Month-end processing will commence at 12:00 noon on December 31, 2018.  During this period, online purchasing, payment, and travel transactions can be initiated, but fiscal administrators will NOT have the ability to approve transactions.  Transactions approved after 12:00 noon on December 31 will NOT be included in the project reports for the month of December.

If you have any questions, please contact Maile Brooks at (808) 988-8340 or mbrooks@rcuh.com.

RCUH Timesheet for December 16-31, 2018 Pay Period (Advanced Payroll Deadline: 12pm – December 31, 2018)

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the December 16-31, 2018 Timesheet
RCUH Payroll Deadline is December 31, 2018 12:00PM

Payday for this timesheet is January 7, 2019

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the January 1-15, 2019 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at rcuh_payroll@rcuh.com or 956-3100.

Observance of Christmas Day & New Year’s Day Holidays; Early Timesheet Deadline – Dec 31, 2018 – 12:00pm (for pay period Dec 16-31)

To: Principal Investigators and Project Managers/Administrators

From: Nelson Sakamoto, Director of Human Resources

SUBJECT:   (1) Observance of Christmas Day & New Year’s Day Holidays          (2) Early Timesheet Deadline 12:00pm, Monday, Dec 31, 2018
(for Pay Period December 16-31, 2018)

Observance of Christmas & New Year Holiday:  As the end of 2018 nears, the RCUH would like to remind all Principal Investigators and Project Managers of the upcoming holidays.  This year, both the Christmas Day (December 25, 2018) and the New Year’s Day (January 1, 2019) Holidays fall on a Tuesday. Both holidays will be observed on these calendar days.

If any of your RCUH employees are required to work on Tuesday, December 25, 2018 and/or Tuesday, January 1, 2019 they will receive both holiday pay (based on the employee’s FTE) and regular pay for all hours worked on these paid holidays.  There will be no floating holidays allowed for these two holidays.

No Administrative Time-Off for Eves:  The Governor is not authorizing paid administrative leaves for the both holiday eves. The RCUH encourages all Principal Investigators and Project Managers/Administrators to allow your RCUH employees to take vacation time-off during the holiday season.

EARLY DEADLINE for RCUH Timesheets – Pay Period December 16-31, 2018:  Due to the New Year’s Day Holiday and the shortened workweek we need all projects to submit your RCUH employees’ online timesheets by 12:00 Noon, Monday, December 31, 2018. The RCUH Online Timesheets will be available for your input/submission by Thursday, December 27, 2018.

We wish all of you and your families a safe and happy holiday season.

Memorandum from Nelson Sakamoto, Director of Human Resources

Act 108: Prohibits Employers from Inquiring about a Job Applicant’s Salary History

To: Principal Investigators, Project Administrators, and Individuals Involved in the Hiring Process (Regular-Status and Non-Recruited)

From: Nelson Sakamoto, Director of Human Resources

Please find the attached memorandum regarding Act 108 which prohibits employers from inquiring about a job applicant’s salary history effective January 1, 2019.

Download [1.44 MB]

 

ATTENTION: Kaiser Permanente’s Lahaina Clinic Temporarily Closed starting December 12

To: All Maui Kaiser Permanente Members

Please note that Kaiser’s Lahaina Clinic will temporarily be closed starting Wednesday December 12, 2018 and will reopen in January 2019.

For more detailed information, please refer to: Kaiser Permanente Lahaina Clinic Flyer

If you have any further questions or concerns, please call Kaiser Permanente at 808-243-6000.

 

RCUH Human Resources Online Systems Down from Friday, 12/7/18 6:00 PM to Sunday, 12/9/18 11:00 PM

All RCUH Human Resources online systems will be down from Friday, 12/7/18 at 6:00 PM (HST) to Sunday, 12/9/18 at 11:00 PM (HST) for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconvenience this may cause.

If you have any questions, please contact Taylor Sumi at tsumi@rcuh.com.

IMPORTANT YEAR-END REMINDER – Update Personal Information and Electronic W-2 Consent

As we wind down 2018, we would like to provide you a courtesy reminder to update your personal information as it will affect your 2018 W-2.  If you need to make any changes, you are able to do so in “Employee Self Service (ESS)” by Sunday, January 20, 2019.  Please make note of blackout periods when changes are not allowed in ESS. After this time, information on file will be processed as is.

Also, we recommend you consent to an electronic W-2 rather than having it mailed to you.  Electronic W-2s are secure and only available to you in your Employee Self-Service portal.  Electronic W-2 eliminates the risk of your W-2 being lost in the mail, or worse falling into the hands of an Identity Theft.

For your convenience, below is an action checklist list to consider in closing your 2018 obligations:

  • Contact Information 
    • Home and Mailing Addresses
    • Phone Numbers
    • Email Addresses
  • Tax Status and Withholdings
    • Marital Status
    • Withholding allowances
  • Pay Information for 2018
    • Review your last 2 pay statements to ensure all information including benefit deductions are correct
    • Report any discrepancies to your Principal Investigator or Project Administrator immediately, no later than December 10, 2018
    • All corrections or adjustments must be processed along with the December 1 – 15, 2018 pay period (last pay period in 2018)
  • Consent to receive electronic W-2s
    • In order to receive your tax documents electronically a ONE-TIME consent is required (Click here for instructions)
    • Consent can be done in ESS

Please remember it is your responsibility to ensure that your information is up-to-date.  If you have any questions, please feel free to contact the payroll department at rcuh_payroll@rcuh.com.