All RCUH Human Resources online systems will be down on Saturday, 05/22/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.
This will include:
We apologize for any inconveniences this may cause. If you have any questions, please contact Taylor Sumi at (808) 956-6318 or tsumi@rcuh.com.
TO: All RCUH Regular-status (50-100%) FTE Employees with or w/o Medical/Dental Plan
FROM: Nelson Sakamoto, Director of Human Resources
SUBJECT: RCUH HR IMPORTANT – 2021 RCUH Benefit Open Enrollment Begins – May 3 – 14, 2021
Employment Self Service (ESS): Open Enrollment Informational Materials and Benefits Summary
All Open Enrollment Informational Materials such as monthly premium rate sheets, enrollment forms, carrier videos (i.e., HMSA, Kaiser, HDS, NBS), Summary of Benefit Coverages, and additional materials can be found through Employee Self-Service (ESS) in the “RCUH Benefits Open Enrollment Materials” link to the right of your eTimesheet in the “Special Announcements” section. Information regarding your Benefits Summary is located in ESS > Benefits > Benefits Summary. You will be able to see the benefits you are currently enrolled in, employee and employer cost, and frequency of deductions of your benefits.
Important Dates
| Monday, May 3, 2021 – Friday, May 14, 2021 | RCUH Open Enrollment Period Review the Open Enrollment Information and submit forms. |
| Friday, May 14, 2021 | DEADLINE 5:00 PM (HST) to submit Benefit Enrollment/Change/Waiver Forms to RCUH Benefits – Fax: (808) 956-5022 or Email: rcuh_benefits@rcuh.com |
| Thursday, July 1, 2021 | Start date of Benefit Enrollment/Change |
Medical and Dental Insurance
If you are not making any changes to your current medical and/or dental coverage no action is needed. If you are enrolling into a plan, changing a plan type (such as HMSA to Kaiser or HMO to PPO), or adding or removing dependents requires RCUH Group Health Plan Enrollment form (OEB-5Ha). Any employee that has waived coverage from a previous year or plans to waive coverage this year will be required to complete and submit a new RCUH Group Health Plan Waiver form (OEB-5Wb). Any employees who wishes to cancel their current plan and waive coverage for the new plan year must also complete and submit the RCUH Group Health Insurance Waiver Form (OEB-5Wb). Click HERE for more detailed information on Medical and Dental Insurance.
Flexible Spending Accounts (FSA): Healthcare and Dependent Care
If you are currently enrolled in an FSA Healthcare and/or Dependent Care plan, please note that action is needed on your part to re-enroll in a Healthcare and/or Dependent Care Flexible Spending Account for the new plan year July 1, 2021 – June 30, 2022. Any re-enrollments, enrollments, or changes to your FSA Healthcare and/or Dependent Care require RCUH Flexible Spending Enrollment & Change form (OEB-5F). Click HERE for more detailed information on FSA Healthcare and Dependent Care.
Supplemental Long-Term Care Insurance (LTC) and Life Insurance (Regular-Status FTE 75-100% only)
If you would like to enroll in Supplemental Long-Term Care Insurance please contact us at (808) 956-3100 or email rcuh_benefits@rcuh.com for assistance. If you would like to change the coverage amount of your life insurance coverage please complete and submit the RCUH Life Insurance Change Form (OEB-5L). Click HERE for more detailed information on Supplemental LTC and Life Insurance OE Changes.
Contact Information
Contact RCUH Employee Benefits for general inquiries on Open Enrollment, eligibility, and assistance with forms such as submission or filling them out.
Phone: (808) 956-6979 or (808) 956-2326 Email: rcuh_benefits@rcuh.com
Fax: (808) 956-5022
Contact RCUH HR Information Systems if you are having difficulty logging in to ESS.
Phone: (808) 956-9561 or (808) 956-8376 Email: rcuh_hris@rcuh.com
All RCUH Human Resources online systems will be down on Saturday, 04/24/21 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.
This will include:
We apologize for any inconveniences this may cause.
If you have any questions, please contact Taylor Sumi at (808) 956-6318 or tsumi@rcuh.com.
Link to pdf version of Memorandum
TO: Principal Investigators and RCUH New Hires
FROM: Nelson Sakamoto, Director of Human Resources
SUBJECT: RCUH Employees May Self-Register for COVID-19 Vaccinations
Over the past few months, the RCUH has worked closely with the University of Hawai’i to provide our employees the opportunity to schedule a COVID-19 vaccination appointment under the University of Hawai’i’s 1B priority group classification. As staff considered essential to university operations, we encourage employees to take advantage of the COVID-19 vaccination opportunities. As the vaccine rollout rapidly expands here in Hawai’i, the RCUH will no longer be providing weekly new hire information to the Department of Health. RCUH Employees are encouraged to self-register for COVID-19 vaccinations using the links below.
As information and guidance on this dynamic matter is subject to change, for the latest information on COVID-19 resources and the COVID-19 vaccination, please refer to the Hawai’i State Department of Health website (www.https://hawaiicovid19.com/).
All individuals aged 16 years or older in Hawai’i County, Kaua’i County, and Maui County are eligible for COVID-19 vaccinations. Detailed information regarding registrations can be found in county websites (subject to change).
Hawai’i Island: Phase 2 – All individuals aged 16 years and older are eligible
Hawai’i County Registration Information
Kaua’i: Phase 2 – All individuals aged 16 years and older are eligible
Kaua’i County Registration Information
Maui: Phase 2 – All individuals aged 16 years and older are eligible
Maui County Registration Information
The Hawai’i Department of Health (DOH) will expand COVID-19 vaccine eligibility to O’ahu residents aged 50 years and above beginning Monday, April 12, 2021. As a vital part of the University of Hawai’i community, RCUH employees are considered essential workers (in Phase 1C or higher) and are eligible for COVID-19 vaccine registration.
O’ahu: Phase 1C – All individuals aged 50 years and older, Essential Workers are eligible
O’ahu City and County Registration Information
Recommended Process to Register under the Essential State Government Worker Designation 1C: (a) RCUH employees should use their Hawaii.edu email if they have one. To obtain/activate a UH email account: refer to the UH ITS website (here) and click on “Get a UH Username!” to provide the necessary information. (b) Register as a 1C essential state government worker. Please type in “RCUH/University of Hawaii ” as your employer and be prepared to show proof of affiliation with RCUH/University of Hawaii (RCUH ID, email, pay stub). (c) If you do not have an RCUH ID card, please email rcuh_employment@rcuh.com and request a Verification of Employment for your COVID-19 vaccination. It is important for RCUH employees to identify as a “RCUH/University of Hawaii” employee because RCUH employees were included in the University of Hawai’i’s request for consideration under the Department of Health’s Essential State Government Worker Designation.
Additional resources may be available as local pharmacies obtain access to additional doses of the vaccine. You may use the CDC Vaccine Finder for vaccination scheduling at a local pharmacy near you.
For vaccine appointments scheduled during work hours, RCUH employees should coordinate with their supervisors. For information on reporting hours for vaccinations, please refer to the guidance provided in RCUH Advisory #7 – COVID-19 Vaccinations (issued February 22, 2021).
To: All Principal Investigators and Fiscal Administrators
On behalf of Nelson Sakamoto, Director of Human Resources, please see the attached memorandum.
Attachments:
Policy 3.510 Fringe Benefits
Fiscal Year July 1, 2020 to June 30, 2021 Fringe Benefits Schedule
To: All RCUH Regular-status (50-100%) FTE Employees
The RCUH 2020 Benefits Open Enrollment Period has ended. Please review your benefits summary in the Employee Self-Service (ESS) system to ensure that any benefit changes you made are reflected. See attached instructions on how to access your summary of benefits to view your changes effective July 1, 2020.
If you have any questions or concerns, please contact rcuh_benefits@rcuh.com no later than Tuesday, June 9, 2020.
The following Open Enrollment Benefits and updated rates are currently viewable in the Benefits Summary for changes effective 7/1/20:
Please note that the following NON-Open Enrollment Benefits changes with an effective date of 7/1/20 will NOT be viewable until on or after 7/13:
NOT available to view in the Benefits Summary:
Attachment: Instructions to Review RCUH 2020 Open Enrollment Benefits
Effective May 1, 2019, the RCUH Human Resources Department Information System Section will change their email address from rcuh_is@rcuh.com to rcuh_hris@rcuh.com. Please use this email address for any correspondence regarding the HR Portal, Employee Self-Service, and changes to HR records.
Please contact Taylor Sumi at 956-6318 or tsumi@rcuh.com if you have any questions or require additional information.
Attention Principal Investigators, Supervisors, and Administrative Staff: Annual Performance Evaluations will be required soon. Below is the schedule of upcoming training sessions:
| ISLAND | LOCATION | DATE | TIME |
| O‘ahu | UH Manoa, East-West Center
Burns Hall Room: 4005/4009 |
Wednesday, April 17, 2019 | 9:00am – 10:30am |
| Maui | UH Maui College
Room: Laulima 103 |
Friday, April 26, 2019 | 9:00am – 10:30am |
| O‘ahu | UH John A. Burns School of Medicine
Room: MEB 301 |
Tuesday, April 30, 2019 | 9:00am – 10:30am |
| All Islands (HITS) | UH Manoa, Kuykendall 201 (See other locations below) |
Wednesday, May 1, 2019 | 1:00pm – 2:30pm |
| Hawai‘i | UH Hilo
Room: UCB 114 |
Friday, May 3, 2019 | 9:00am – 10:30am |
| Kaua‘i | Kaua‘i Community College (CANCELED)
Room: OCET 106 |
Friday, May 10, 2019 | 9:00am – 10:30am |
The May 1st HITS training will be streamed to:
PIs, supervisors and administrative staff may register for the training through the RCUH Training Portal. As a reminder to those who have already registered, your username is your email address. If you need to request access as a new user, please complete the registration form.
Please contact RCUH Corporate Services at (808) 988-8314/8315 or rcuh@rcuh.com if you need assistance with registration.
Relevant RCUH Policy
3.410 RCUH 12-Month/Needs-Based Performance Evaluations
Annual Performance Evaluation Forms:
Individuals who require special needs accommodations may request assistance in writing to rcuh_admin@rcuh.com prior to the scheduled meeting.
To: Principal Investigators, Project Administrators, and Individuals Involved in the Hiring Process (Regular-Status and Non-Recruited)
From: Nelson Sakamoto, Director of Human Resources
Please find the attached memorandum regarding Act 108 which prohibits employers from inquiring about a job applicant’s salary history effective January 1, 2019.
TO: Principal Investigators, Fiscal Administrators, Project Administrators
FROM: Nelson Sakamoto, Director of Human Resources
Effective January 1, 2019, the Social Security/OASDI maximum wage base will increase to $132,900 up from $128,400 in 2018. Earnings above the Social Security wage base in a given payroll year are not subject to the 6.2% Social Security taxes. As in prior years, there is no limit to the wages subject to the Medicare tax; therefore, all covered wages are still subject to the 1.45% tax.
The RCUH Policy 3.510 RCUH Fringe Benefits Schedule has been updated to reflect the adjustments to the FICA limit.
Please plan accordingly for these changes. If you have any questions, please feel free to contact RCUH Human Resources at rcuhhr@rcuh.com or (808) 956-3100.
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